The Maples Group is a standard bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations. 

Our distinction flows from our carefully curated team: 2,500+ professionals characterised by tenacity, ethics and exacting excellence. Operating in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion.  Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth. 

The Maples Group looks to add a Cayman Islands based Litigation Secretary to our team and invites eager and qualified candidates to apply. We are committed to diversity, inclusion and equality of opportunity as we attract, retain and develop world-class talent. 

Who We Seek

Our merit-based culture suits professionals in pursuit of boundless careers and lives. Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work. 

About the Role

We are seeking a highly organized and experienced Secretary to provide comprehensive administrative and secretarial support to our Litigation attorneys in a fast-paced legal environment. This role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities efficiently. You will be a proactive team player with excellent communication skills and a commitment to delivering high-quality work and outstanding client service.

Primary responsibilities include:

• Draft, format, and proofread legal documents, pleadings and correspondence in accordance with the firm's style guide
• Incorporate amendments and prepare blacklines of documents
• Manage calendars, schedules, and diary commitments for attorneys
• Prepare hearing bundles (physical and electronic)
• File documents with Court using Curia
• Conduct CORIS searches
• Ensure accurate filing, record keeping, and document organization
• Coordinate travel arrangements with the firm’s travel provider
• Assist with organizing marketing trips and client events including itineraries, meeting notes and maps
• Assist with monthly billing procedures
• Open new matters in InterAction
• Manage the closing and archiving of files
• Maintain and update attorney contact lists
• Liaise with Collections Team regarding outstanding invoices
• Liaise with Audit Confirmations Team for audit requests
• Liaise with Conflicts Team for conflict searches
• Provide ad hoc support such as IT troubleshooting and document retrieval

EXPERIENCE

What You Bring

In addition to indisputably high ethical standards, the ideal candidate possesses the following:

• At least 5 years’ secretarial experience, preferably in a law firm environment
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Adobe
• Experience with electronic document management systems (e.g., iManage), InterAction, and other legal software (Litera, CORIS, Visio)
• Experience with time recording and billing
• Strong writing, formatting, and proofreading skills with excellent attention to detail
• Ability to prioritize and manage multiple tasks under pressure
• Ability to work independently with minimal supervision
• Strong interpersonal and teamwork skills

BENEFITS & REWARDS

The most enduring professional relationships are reciprocal relationships.  The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including: 

• Comprehensive health coverage (medical, dental and optical)
• Competitive vacation packages
• Educational assistance and professional development programmes
• Savings or pension plan
• Life insurance
• Travel insurance
• Global mental wellness programme
• Sports clubs and social events

ABOUT MAPLES GROUP

Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.

You can learn more about the Maples Group on our corporate website.  Experience our culture and our people on our Careers Page or on LinkedIn.

Maples’ standard policy to undertake various background screening checks, including criminal records checks, on all applicants to whom a conditional job offer is made. Maples will only ask applicants to disclose a past criminal conviction when a conditional job offer is made. If you have a criminal record it does not mean that your job offer will be automatically withdrawn. Maples will make all job offer decisions on a case by case basis and will take a number of factors into account, such as the role that you are applying for and the nature and circumstances of the past offence. You will have the opportunity to discuss the matter with Maples before a decision is made.

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.